Research Services is the only office authorized to provide budgetary information to sponsors, and collaborators. Please work closely with members of PRA to finalize your budget.
Please do not discuss or estimate budgetary amounts and be aware that your 'contributions' to all unfunded research collaborations must also be calculated correctly by the pre-award team.
Please be aware that internally funded (KAUST Competitive Research Funds) and externally funded proposals are costed differently. Different rates can apply and different cost items are eligible.
The budget for a research project is a funding plan that identifies different cost categories related to the goals as stated in the project proposal. The budget should come from and reflect the research proposal. The development of a comprehensive budget is crucial to the success of a proposal, as sponsors and their reviewers are trained to discern incorrect budgets. Budgets must be prepared according to well-established cost principles. Allowable costs for research projects must:
- Be reasonable: the estimate should be consistent with the cost for the same or similar goods or services in the area in which they are acquired at the time of acquisition.
- Be allocable: the cost of goods or services must clearly be identifiable as related the research effort.
- Be consistent through the application.
- Conform to any limitations or exclusions as requested by the sponsor.
There are two types of costs associated with research projects: direct costs and indirect costs.
Direct costs are project-specific and relate directly to activities or services in a sponsored project. Examples of direct costs are: personnel, consumables, equipment, consultants, travel, alteration and renovation (installation of special equipment), consortium and contractual (part of the research project to be run at another institution).
Indirect costs include, but are not limited to, administrative and accounting support, library facilities and communications systems.
Please refer to the guidance document "Developing a Budget for Research Proposals" in the Resources section (Pre-Award), for further information, (login required).